Here are the instructions all together on one page.

Financial Aid

Every year the ADASS Program Organizing Committee provides financial support to a limited quantity of conference participants who apply for it. If you wish to be considered a candidate for financial aid, you are invited to check in the corresponding box of the registration form. Additionally, you are required to formalize your application for financial aid by uploading, no later than July 1, 2019, 23:59 CEST a cover letter providing details about what you hope to get from attending ADASS, indicating the type (oral, poster) and title of your contribution, your CV. In the case you are a students, a recommendation letter from your supervisor is required. The registration form will show two fields to specify the referee name and email address. The referee will automatically receive a referee request by email and a key to upload his PDF letter into the ADASS registration system. We do expect you to publish your presentation in the ADASS proceedings.

All uploads can be done through your personal profile page.

All Presentations

Scientific contributions to the ADASS conference can be in oral or poster form and must adhere to ADASS Presentation and Publication Policies. In particular:

  • The first author is the presenting author, and must attend the conference.
  • Registered attendees may present only one contributed paper (oral, poster, or focus demo)
  • Attendees or collaborators may be co-authors on any number of presentations.
  • Only papers that are presented at the conference will be published in the proceedings
  • Demo Booths are not subject to the single-presenter restriction.

Oral Presentations

There are two categories of oral presentations: invited and contributed. Projection screens at the conference center will have a 16:9 ratio, in case you wish to optimize your presentation. All talks will be given from a shared computer to ensure a smooth and rapid transition between presentations. We will support the latest versions of Acrobat Reader, Keynote, Powerpoint, OpenOffice, and LibreOffice. Note that we plan to make the presentations available online after the conference. In case you want to provide a censored version of your talk to go online, please notify the LOC during the conference. To upload your abstract please login to ‘return to ADASS registration profile‘ from the main registration menu. The time allocations are as follows:

Time Allocation for Talks Allotted Time
Invited 25 min. + 5 min. Q&A
Contributed 12 min. + 3 min. Q&A

The Program Organizing Committee makes the final determination regarding acceptance and the content of the program. Abstracts that are accepted but cannot be accommodated as oral presentations will be accepted as posters instead.

The deadline to submit abstracts for oral presentations is June 9, 2019, 23:59 CEST.

Poster Presentations

The maximum size for posters is A0 size (84 cm wide x 119 cm long). Authors are encouraged to include a small picture of themselves on their poster to facilitate interactions with other attendees. Push-pins will be provided.

The deadline to submit abstracts for poster presentations is September 6, 2019, 23:59 CEST.

To upload your abstract please login to ‘return to ADASS registration profile‘ from the main registration menu. During the conference we will randomly select a total of 10 posters for a 3 minute lightning talk on Tuesday and Wednesday just before lunch. If you want your poster to be eligible for this random draw, select the corresponding item on your profile page.


Birds of a Feather (BoF) sessions at ADASS are an opportunity for informal, free-flowing discussions among groups of attendees with a common interest. BoFs are scheduled based on suggestions from the attendees. BoF sessions will be held at the end of the day, as splinter sessions, in the Conference Center.

If you would like to propose a BoF, please submit an abstract through registration form in the appropriate section at the bottom of the form. The deadline to submit abstracts for a BoF is June 9, 2019, 23:59 CEST.


Tutorials are educational sessions conducted as a short class on a subject of general interest. The main goal of a Tutorial is to teach skills to participants. Attendance is free for registrants of the conference, but you must indicate on the registration form that you will attend. Non-registrants may attend for a fee of € 50. Tutorials take place on the afternoon of Sunday, October 6.

If your preliminary tutorial proposal has been successful, you can submit your full tutorial plan by following the instructions sent to you via e-mail. For details about what should be included in the tutorial plan, please refer to the 2019 ADASS Tutorial Selection Process documentation. The deadline to submit your tutorial plan is June 28, 2019, 23:59 CEST.

Focus Demo

A Focus Demo is a special session that is scheduled into the program for presentation in the plenary hall during one of the poster sessions. Presenters are afforded 30 minutes to demonstrate a software product or system using either the conference computer (for web-based tools or services) or their own laptop.

Focus Demo presenters will be asked to meet with LOC organizers to ensure that the tools and equipment work with the projector in the theater.

If you would like to propose a Focus Demo, please submit an abstract through registration form. The deadline to submit abstracts for a Focus Demo is June 9, 2019, 23:59 CEST.

Demo Booth

Booth List

Demo Booths


If you give any style of presentation or organize a BoF at ADASS XXIX, you are expected to submit a paper for the proceedings. Invited speakers and financial aid recipients are required to submit a paper; everyone else is strongly encouraged to do so. The Proceedings are published by the Astronomical Society of the Pacific (ASP) as part of their Conference Series. You can also find a concise list to all previous ADASS proceedings on our ADASS e-Proceedings link.

The deadline to submit the draft version of your paper is September 30, 2019, 23:59 CEST.
The deadline to submit the final version of your paper is November 1, 2019, 23:59 CEST.

If you do not submit a draft paper by the deadline, your contribution will not be included in the proceedings.

The proceedings editors are Roberto Pizzo, Erik Deul, Jan David Mol, Jelle de Plaa, Harro Verkouter and Rees Williams.